CORPORATION OF THE MUNICIPALITY OF CALVIN

BY-LAW NO. 2008-008

BEING A BY-LAW TO GOVERN AND REGULATE THE MEETINGS AND PROCEEDINGS OF COUNCIL AND COMMITTEES OF THE CORPORATION OF THE MUNICIPALITY OF CALVIN AND COMMONLY CALLED “THE PROCEDURAL BY-LAW”.

WHEREAS pursuant to the Municipal Act, 2001 c.25, Section 238(2) as amended, every municipality and local board shall pass a Procedural By-law governing the calling, place and proceedings of meetings, including Regular, Special, Committee or other Meetings of a Council;
AND WHEREAS the Council of the Corporation of the Municipality of Calvin deems it advisable to enact a By-Law to govern the proceedings of Council, the conduct of its Members and the calling and place of meetings;

BE IT ENACTED as a By-law of the Corporation of the Municipality of Calvin as follows:

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PART 16 PETITIONS-DELEGATIONS

16.1 Appearance – before Council – written request – spokesperson

Any person desiring to be heard must submit to the Clerk a request in writing and signed, stating the purpose of the deputation, not later than 12:00 noon on the Thursday preceding the Council Meeting. Only one spokesperson shall speak on behalf of a delegation to Council.

16.2 Delegations – not on Agenda - to be included on subsequent Agenda

Following the preparation of the agenda, any person, desiring to be heard on an item or subject already listed on a Council or Committee of Council agenda, must submit a request in writing and signed stating the Agenda item he or she wishes to speak on and that delegation shall be included on the subsequent Council or Committee Agenda.

16.3 Business – stated – related to

Persons addressing Council or a Committee of Council shall confine their remarks to the stated business.

16.4 Delegation – time limit

Deputations shall limit their presentations to not more than ten (10) minutes, and successive extensions of five minutes may be granted by approval of the Mayor or Chair. Persons requesting to appear before Council or a Committee of Council shall be advised by the Mayor or Chair of the time limitation in advance of their presentation.

16.5 Appearance – before Council – copy of presentation

Persons appearing before Council shall provide a copy of their presentation to the Clerk at the meeting and the Clerk shall retain a copy of the presentation for an appropriate period of time.

16.6 Curtail – delegation – reason

The Mayor or Chair may curtail any delegation, any questions of a delegation or debate during the presentation, for disorder or other breach of this by-law and if the Mayor or Chair rules that the delegation is concluded, the person or persons appearing shall withdraw from the delegation table.

16.7 Limit – Deputations - Council Meetings - emergency nature

No more than two deputations shall be scheduled for any one Council Meeting unless otherwise approved by the Mayor or Chair, or unless the matter is considered by the Mayor or Chair to be of an emergency/urgent nature.

PART 17 PETITIONS – COMMUNICATIONS

17.1 Presentation – information – legibly written – signed

Every communication or petition intended for presentation to Council shall be legibly written or printed and shall be signed by at least one person giving his/her address.