Clerk

2015 Annual Energy Report

Accessibility Standards (By-Law 2009-019)

5 Year Energy Plan (2014 - 2019) [PDF: 154 KB]

2014 Annual Energy Report

2013 Annual Energy Report

2012 Annual Energy Report

 

Clerk/Administration

The Clerk is an appointed officer of the Corporation, responsible for duties assigned by Council under municipal policy and Provincial Statutes and Regulations, including The Municipal Act, The Municipal Elections Act, The Vital Statistics Act, Municipal Freedom of Information and Privacy Protection, The Line Fences Act, Assessment Act and the Planning Act.

The Clerk is responsible for preparing Council Agendas, minutes, by-laws, resolutions and reports for Council, and is also designated to record and maintain all resolutions, decisions and other proceedings of Council. The Clerk, in accordance with the Municipal Act, is the Official By-Law and Record Keeper for the Corporation and is responsible for maintaining an index of all the By-Laws of the Municipality and for maintaining all records in accordance with the Records Retention By-Law of the Corporation.

The Clerk’s department is responsible for organizing the Municipal Election every four years, in accordance with the Municipal Elections Act, and ensures that proper conduct is maintained throughout the election process.

The Clerk co-ordinates the day to day operations of the Municipality, working closely with other department heads to ensure the smooth operation of the Corporation.

The following is a short list of the roles and responsibilities of the Clerk-Administration Department:

  • Agendas – Minutes – Reports
  • Record Management and Archives
  • Municipal Elections
  • Emergency Planning
  • Tenders
  • Staff administration
  • Financial/Treasury/Budgets
  • Vital Statistics
  • Processing requests for access to information

Commissioners of Oaths and Affidavits

The Clerk, because of his/her appointed office, is considered as Commissioner of Oaths and Commissions for legal documents such as affidavits, oaths and statutory declarations.  Contact the Municipal Office between 8:30 a.m. and 4:00 p.m., Monday to Friday, to arrange a time for signing your documents.

The Township does not have a Notary Public and cannot notarize documents.  A list of Notary Publics and lawyers who can notarize documents can be found in the local phone directory.

To have a document commissioned you must visit the Municipal Office in person.  The request for Commissioner of Oaths service must be made by the same individual taking the oath and signing the document.  That individual must present an original piece of government photo identification (i.e. a valid driver's licence, a valid passport).  (DO NOT SIGN THE DOCUMENTS PRIOR). Fees for this service are as follows:

  • $5.00 – First Signature
  • $1.00 for each additional signature

Municipal Freedom of Information and Protection of Privacy Act

Anyone wishing to obtain municipal documents, records or other information may make a formal request to access information in accordance with the Act. In some cases you may be restricted access to certain documents to protect individual privacy, the public interest or as prescribed by the Act.
There are fees for this service which are prescribed by the Act. If you would like additional information please contact the Clerk’s Department.

Requests to Appear Before Council

Anyone wishing to make a presentation before council must submit a request in writing, to the Clerk, on or before the Thursday prior to the Regular Council Meeting at noon. (Council Meetings are at 7:00 p.m. on the Second and Fourth Tuesday of every month.)

Council and Council Committees

While adhering to all other Provincial and Federal Legislation, the Council of the Corporation of the Municipality of Calvin is the primary decision making body for the Municipality. Council relies on the information and reports provided by the staff and the recommendations of its Committees in order to make the decisions which affect the community and safety and quality of life of its residents.