Minutes: June 24, 2014

CORPORATION OF THE MUNICIPALITY OF CALVIN
MINUTES OF THE REGULAR MEETING TUESDAY JUNE 24, 2014
 
The regular meeting of Council was held this date at the Calvin Community Centre. Present were: Mayor Brown, Deputy Mayor Pennell, Coun Albright, Coun O’Connor, Ken Brewitt, Chris Whalley & Lynda Kovacs.
Regrets: Coun Latimer
Guests:  0
 
The meeting was called to order at 7:00 p.m. by Mayor Brown
 
DELEGATIONS:                                              None
 
PECUNIARY/CONFLICT OF INTEREST:             None
 
2014-105         MINUTES OF COUNCIL MEETING
Moved by Coun O’Connor and seconded by Coun Albright that the minutes of the regular meeting of Council held on Tuesday June 10, 2014 are hereby adopted and signed as circulated.
Carried
 
2014-106         RENEWAL OF AGREEMENT WITH JOHN DIXON PUBLIC LIBRARY
Moved by Coun Albright and seconded by Coun O’Connor that the Council of the Municipality of Calvin renew the Agreement with the John Dixon Library Board for 2014 which allows all residents of the municipality free use of the library facilities for the year.
Carried
 
2014-107         5 YEAR ENERGY CONSERVATION AND DEMAND MANAGEMENT PLAN
Moved by Coun O’Connor and seconded by Coun Pennell that Council has received and reviewed the 2014 – 2019 Five (5) Year Energy Conservation and Demand Management Plan which has been prepared as required by Ontario Regulation 397.11 under the Green Energy Act, 2009
And further that “The Energy Plan” be hereby adopted in its entirety as presented.
Carried
 
2014-108         PURCHASE OF 2014 DUST CONTROL
Moved by Coun Pennell and seconded by Coun Albright that Council approves the request of the Road Superintendent and hereby grants exemption under Section 10.1 of Procurement By-law No. 2004-022 from calling for Informal Quotes for the purpose of purchasing the 2014 dust control, as a single supplier has bid on the preferred type of product for the past several years.
Carried
 
2014-109         TELCOM ENTERPRISES OPTION A
Moved by Coun O’Connor and seconded by Coun Pennell that Telcom Enterprises has now completed their in-depth audit and review of the Municipality’s telecommunications services and has provided three (3) options for potential realized savings to be considered;
 
And Further, that staff has reviewed and discussed all three options with Telcom Enterprises and has made final recommendation to Council as to the preferred option;
And Further, that Council hereby approves of Option A as the preferred option of choice provided by Telcom Enterprises and authorizes the Clerk-Treasurer to sign the Authority to Proceed contract as well as the Letter of Agency which will allow Telcom Enterprises to begin implementing their recommendations under Option A.
Carried
 
2014-110         BY-LAW NO 2014-019
BY-LAW NO 2014-019 received 1st, 2nd and 3rd readings and was finally passed before an open Council. This being a by-law to enter into an agreement between the Corporation of the Municipality of Calvin and Grand Collision Inc. c/o Ric and Marie Gater (private road agreement).
Carried
 
2014-111         APPROVAL OF TENDER FOR TANDEM TRUCK AND PLOW EQUIPMENT
Moved by Coun Albright and seconded by Coun Pennell that Tender CAL 2014-01, for the supply of one (1) tandem axle, diesel powered, truck and associated equipment, be hereby approved for immediate release with a closing date and time of Thursday August 28, 2014 at 3:00 p.m. and that the Tenders received shall be opened, read and recorded in the Clerk’s Office on Thursday August 28, 2014 at 3:15 p.m.
Carried
 
2014-112         DISBURSEMENTS
Moved by Coun Pennell and seconded by Coun Albright
That the disbursements dated June 19, 2014 in the amount of $23,470.45 and June 24, 2014 in the amount of $13,454.09 be hereby authorized and passed for payment.
Carried
 
2014-113         ADJOURNMENT
Moved by Coun Albright and seconded by Coun Pennell that this regular Council meeting now be adjourned at 8:10 p.m.
Carried