Minutes: April 14, 2015

CORPORATION OF THE MUNICIPALITY OF CALVIN

MINUTES OF THE REGULAR MEETING TUESDAY APR 14, 2015

 

The regular meeting of Council was held this date at the Calvin Community Centre.

Present were: Mayor Brown, Coun Adams, Coun Edwards, Coun O’Connor, Chris Whalley, Ken Brewitt & Lynda Kovacs.

Regrets: Deputy Mayor Pennell

Guests:  3

 

The meeting was called to order at 7:00 p.m. by Mayor Brown

 

DELEGATIONS:          1) Ciara Deschamps – 211 Information – United Way Nipissing

                                     2) Judy Kleinhuis, Grant Thornton LLP – Municipal Auditor

                                     Presentation of 2014 DRAFT Financial Statements and Audit Results         

 

PECUNIARY/CONFLICT OF INTEREST:             None

 

2015-062         MINUTES OF REGULAR COUNCIL MEETING

Moved by Coun Adams and seconded by Coun Edwards that the minutes of the regular meeting of Council held on Tuesday Mar. 24, 2015 are hereby adopted and signed as circulated.

Carried

 

2015-063         MINUTES OF SPECIAL JOINT MEETING OF COUNCIL

Moved by Coun O’Connor and seconded by Coun Adams that the minutes of the special joint meeting of Council held on Tuesday April 7, 2015 be hereby adopted and signed as circulated.

Carried

 

2015-064         MINUTES OF CALVIN RECREATION MEETINGS

Moved by Coun O’Connor and seconded by Coun Edwards that the minutes of the Calvin Recreation Meetings of Saturday March 21, 2015 and Monday March 23, 2015 be hereby approved and adopted as presented.

Carried

 

2015-065         APPROVAL OF 2014 CONSOLIDATED FINANCIAL STATEMENTS

Moved by Coun Edwards and seconded by Coun Adams that Council hereby confirms that the 2014 Consolidated Financial Statements of the Corporation be hereby approved as presented by the Municipal Auditor.

Carried

 

2015-066         APPROVAL TO REPLACE EXISTING FENCING AT MOUNT PLEASANT CEMETERY

Moved by Coun Edwards and seconded by Coun Adams whereas Council has received and reviewed all information received from the Township of Bonfield concerning the re-fencing project at the Mount Pleasant Cemetery, including the encroachment of occupied gravesites and existing fence into the unopened road allowance shared by the two municipalities;

 

AND WHEREAS it is recognized that the existing fence line cannot be relocated due to occupied gravesites, and also acknowledged that the existing 9 strand cattle fence shall be replaced with new posts and 4 foot chain link fencing along all property lines, and that the Township of Bonfield has approved a recommendation to have their Municipal Solicitor draft a License of Occupation Agreement, at their expense, pending consent from the Municipality of Calvin;

 

NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the Municipality of Calvin hereby approves of the replacement of the existing fencing as outlined in the communication received, and also hereby consents to entering into a License of Occupation Agreement with the Township of Bonfield.

Carried

 

2015-067         APPROVAL TO PROCEED WITH PUBLIC SALE

Moved by Coun Adams and seconded by Coun Edwards that Council hereby advises the Treasurer to proceed with public sale of the two properties registered in November 2013 and that should the public sale be unsuccessful, the Treasurer will then proceed with Registration of Notice of Vesting in the name of the Municipality.

Carried

 

2015-068         OPP POLICE SERVICES WITH GROUP OF 4

Moved by Coun Adams and seconded by Coun O’Connor

Be it resolved that the Municipality of Calvin in collaboration with the Mattawa Group of Four municipalities (Corporation of the Town of Mattawa, Corporation of the Municipality of Mattawan, Corporation of the Municipality of Calvin and the Corporation of the Township of Papineau-Cameron) enter into a contract agreement (Section 10 PSA) with the Minister of Community Safety and Correctional Services for the provision of Police Services by the Ontario Provincial Police for a four year term with no enhancements.  Be it further resolved that upon the passing of similar resolutions by each of the member municipalities a By-Law be prepared authorizing the signing of a four year contract agreement beginning July 1, 2015.

Carried

 

2015-069         MIGRATION OF MUNICIPAL WEB AND EMAIL HOSTING

Moved by Coun Edwards and seconded by Coun Adams that Council approve of the migration of the municipal web and email hosting currently provided by Ontera to Bell Canada, with the support of Ontera during the migration, and that the Clerk-Treasurer be authorized to notify Ontera immediately (by April 15, 2015) of this decision; and further that Council will consider the development of a new municipal website within the 2015 budget.

Carried

 

2015-070         DISBURSEMENTS

Moved by Coun Adams and seconded by Coun Edwards that the disbursements dated Apr. 9, 2015 in the amount of $39,259.18 and Apr. 14, 2015 in the amounts of $7,346.98 be hereby authorized and passed for payment.

Carried

 

2015-071         CLOSED PORTION

Moved by Coun Edwards and seconded by Coun Adams that this portion of the meeting be now closed to the public as per Section 239 (2)(d) of the Municipal Act for the purpose of matters pertaining to labour relations.

Carried

 

 

 

Council Moved to Closed Portion at 8:07 pm.

 

Council Returned to the Open Meeting at 9:15 pm.

 

2015-072         ADOPT COUNCIL REPORTS

Moved by Coun Edwards and seconded by Coun Adams

That Council Reports

  •          C2015-07 which adopts minutes of the closed portion of the meeting of January 27, 2015 and,
  •          C2015-08 which adjourns the closed portion of the meeting be hereby approved and adopted as presented.

Carried

 

2015-073         ADJOURNMENT

Moved by Coun Adams and seconded by Coun Edwards that this regular Meeting of Council now be adjourned at 9:17 p.m.

Carried